Administrator

The Field Administrator is responsible for the management of all the administrative and accountancy procedures of the project.

BACKGROUND AND ORGANISATION OF WORK

The Administrator will co-ordinate, supervise and work alongside the non-medical sudanese staff, managing the organisation of work and providing them with on-the-job training.
The Administrator is responsible to the Country Director and S/he is in regular communication with the Field Operations Department (HQ) regarding all aspects of the job.

DUTIES AND REPONSIBILITIES

Her/his main duties and responsibilities will be:

• to ensure all the administrative and accountancy documentation of the project is kept correctly, including that required by the auditors and possible donor organisations;
• to ensure the correct management of cash, bank accounts, and the reconciliation of accounts on a monthly basis;
• to ensure the correct administrative management of the national staff (salaries, contracts, holidays, permissions…);
• to prepare the monthly report (cash flow, statements and reports file…) and present it punctually to HQ, highlighting any possible gaps in the approved budget;
• to collaborate with the Country Director and HQ in drafting the annual budget for the project;
• to assist the Country Director in drafting project proposals for institutional donors;
• to assist the Country Director during audits carried out by donor agencies.

GUIDELINES, PROTOCOLS AND EQUIPMENT

Further information on the guidelines, management processes and protocols relevant to the post will be provided at interview and during the period of preparation for the mission.

The general requirements and conditions are the same as for other international personnel roles.

SPECIFIC REQUIREMENTS

• Diploma in Accountancy or bachelor degree in Economics, Political science or International relations;
• at least 2 years’ relevant work experience in the administration field;
• familiarity with the financial guidelines and procedures of the main donor agencies (EU, MAECI, UN agencies…) would be an advantage;
• experience in managing petty cash;
• experience in managing revenue and payments;
• experience in reconciling bank accounts and cash records.

REQUIRED AVAILABILITY

6 months’ overseas stay including a period of leave to be taken at the end of the mission in agreement with the Coordinator.

HOW TO APPLY

For further information and inquiries (not for applications): fo.recruiting@emergency.it. To apply, please complete the on-line application form: applications sent to this e-mail account will not be considered.

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