Administrator country projects

Country
Iraq

Required languages
Iraq

Type of contract
Paid - 6 months

Necessary requirements
Experience in Facility Management, cash flow management, reconciliation of accounts, staff administration, contract management, suppliers management

Are you interested?
Read the full Job Description; if you are qualified, please apply online.

Responsible for the administrative and financial management of the ongoing projects in Iraq. He/she organizes field staff in charge, and gets behind the Programme Coordinator in external relations with local Institutions and donors.

BACKGROUND AND ORGANISATION OF WORK

The conflicts taking place in the region have led to a serious humanitarian crisis which has affected many people including Syrian refugees and the internally displaced. In the course of the year our intervention has grown considerably.

DUTIES AND REPONSIBILITIES

All EMERGENCY international personnel are expected to know and follow the hospital admissions criteria, guide lines, protocols, and the diagnosis and treatment standards in use in the centre, and to ensure the correct compilation of clinical records and statistics in both computer and paper formats.

The main duties and responsibilities of the country projects’ administrator are:

  • responsible for the administrative and financial management of ongoing projects;
  • he/she ensures compliance with EMERGENCY and donor standards, rules and regulations;
  • he/she ensures that financial, administrative procedures during programme/project planning and closure are implemented, used and adhered to;
  • he/she supervises and monitors administrative staff to ensure that all systems are in place and applied and provides training as necessary;
  • he/she ensures sound planning and preparation of budgets, amendments and forecasts together with the PC and in coordination with the desk Administrative Management Office (Italy, HQ);
  • he/she monitors the financial and administrative projects’ management working closely with administrative staff;
  • he/she reviews, approves and submits donor financial reports/liquidations and ensures that they are consistent with EMERGENCY and donor reporting requirements, in coordination with the desk Institutional Donor Office (Italy, HQ);
  • he/she assists the PC in human resources management, establishing and enforcing compliance with national staff policies, procedures and guidelines;
  • he/she ensures that EMERGENCY and donor procurement guidelines are in place, supplies chain management forms and oversees fleet management.

GUIDELINES, PROTOCOLS AND EQUIPMENT

Further information on the guidelines, protocols and clinical services relevant to the post along with details of the instruments and equipment available will be provided at interview and during the period of preparation for the mission.
The general requirements and conditions are the same as for other international personnel roles.

SPECIFIC REQUIREMENTS

  • Diploma in Accountancy or bachelor degree in Economics, Political science or International relations;
  • at least 2 years’ relevant work experience in commercial or non-profit making organisations familiarity with the financial guidelines and procedures of the main donor agencies (EU, MAECI, UN agencies…) would be an advantage;
  • experience in managing petty cash;
  • experience in managing revenue and payments;
  • experience in reconciling bank accounts and cash records.

REQUIRED AVAILABILITY

6 months’ overseas stay including a period of leave to be taken at the end of the mission in agreement with the coordinator.

HOW TO APPLY

For further information and inquiries (not for applications): recruiting@emergency.it. To apply, please complete the on-line application form: applications sent to this e-mail account will not be considered.

Processing of Personal Data
Informative Notice Pursuant to Article 13, Legislative Decree No. 196/2003

EMERGENCY – Life Support for Civilian War Victims ONG ONLUS, with registered offices in via Santa Croce 19, 20122 Milan, Italy, in its capacity as owner of the data processing, will process your personal data manually and in electronic form for the purposes of selecting personnel and managing the relevant employment agreement, if any, and informing on the related institutional activity. The provision of your personal data is not mandatory. However, the failure to provide such data or the subsequent withdrawal of the authorization to process your personal data will prevent us from either entering into the employment agreement or subsequently managing such agreement. Your personal data may be disclosed to third parties and other facilities of EMERGENCY for the purpose of reviewing professional profiles and selecting personnel and in connection with your employment agreement, if any, also in foreign countries and outside the European Union. You will be entitled to exercise the rights granted by Article 7 of Legislative Decree No. 196/2003 by addressing your request to the person in charge of the data processing, Mr. Alessandro Bertani, via Santa Croce 19, 20122 Milan, Italy – privacy@emergency.it.